Current Students
Records and Registration
The VCUQatar Office of Records and Registration is responsible for registering students in classes and recording their academic achievements so that the credit they earn at VCUQatar becomes part of a permanent record available for certifying degrees, applying for employment and gaining admittance to other higher education programs.
Fall 2007 Intersession Schedule of Courses (PDF)
Credit load/full-time and part-time status
Concurrent registration
Advance Advising and Registration
Enrollment limits
Change in registration
Cancellation of registration
After the add/drop period
Prerequisites
Examinations
Grading and marking system
Grades and grade points
Grade review procedure
Transcripts
Continuance in academic programs
Tuition and Fee Charges
Forms
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Credit load/full-time and part-time status
Student load is the total number of credits for which a student is enrolled in any one semester. A semester credit is defined as one hour per week of lecture or three hours per week of studio. The credits awarded to course numbers beginning with "0" including MATH 001 and ENGL 002 do not count toward the number of credits required for the BFA degree programs but are equivalent to three semester hours.
A student may take no more than 19 credits per semester without special permission of the adviser and the Assistant Dean for Student Affairs. No student may attempt more than 21 credits in any one semester. Students are restricted to no more than 1 credit hour of course work per week during the summer session.
A full-time student is enrolled for 12 or more credits during the semester. Any student enrolled for 11 credits or fewer is classified as a part-time student.
Students require prior approval to take courses at other institutions to ensure that credits earned will be accepted for transfer at VCUQatar. The approval procedure requires presentation of course syllabus and outline for the course desired and written approval of the Assistant Dean for Student Affairs.
Advance Advising and Registration
Current students are able to advance register for the next semester by submitting a Course Request Form during the Advance Registration period announced each semester. Students are encouraged to meet with their academic advisers early in the semester to pre-plan their registration for the following semester. In order to help ensure registration for desired classes, students are encouraged to register early.
Advance Advising and Registration for Spring 2008: 28 October - 01 November, 2007
Advance Advising and Registration for Summer 2008 and Fall 2008: 30 March - 03 April 2008
In order to provide the best learning environment possible, VCUQatar limits the number of students who may enroll in offered courses. Once the enrollment limit is reached, non-registered students desiring to enroll in the course may need to select another section of the same course or postpone enrollment in a course until the following semester.
After advance registration, it is possible for students to change schedules by adding and dropping courses anytime before the end of the first week of classes.
Cancellation of registration must be completed before the end of the add/drop period (first week of classes). All requests for cancellation of registration must be received by the VCUQatar Registrar in writing.
After the add/drop period, students may not attend classes in which they are not registered. Students may not add a course after the add/drop period. Drops are not permitted after the add/drop period has ended; however, students may withdraw from classes in accordance with prescribed procedures. In order to officially withdraw from a class, a student must submit the appropriate form to the Office of the Registrar.
The faculty have determined that students should complete some lower level courses prior to enrolling in some advance level courses. Students who have not completed, or are not currently enrolled in the prerequisite(s) for any advance level courses will not be permitted to register for them. Prerequisites are noted in the course descriptions for each course.
Examinations are conducted each year at the close of the fall and spring semesters and at the end of the summer semester. Students are required to sit for all examinations for each course or be awarded a failing grade for the course.
Examinations for each course will be graded using the grading procedures of individual instructors. Each instructor will make students aware of these procedures in the syllabus materials for the course.
If a student is unable to sit for an examination at the scheduled time for an approved and authorized reason that student will be scheduled to sit for the examination at a later date.
Grades and Grade Points
VCUQatar course work is measured both in terms of quantity (semester hours of credit) and quality (grades). Grades are assigned according to a letter system and each letter is assigned a point value.
| Grade: | Grade-Point Value Per Semester Credit: |
| A | 4.0 |
| B | 3.0 |
| C | 2.0 |
| D | 1.0 |
| F | 0.0 |
| AU | Audit (not computed in GPA) |
| CO | Continued the following semester |
| CR | Credit (not computed in GPA) |
| I | Incomplete (work to be completed) |
| P | Pass (not computed in GPA) |
| W | Withdrawn (not computed in GPA) |
| RD | Repeated course; "D" grade excluded from cumulative GPA |
| RF | Repeated course; "F" grade excluded from cumulative GPA |
If a student feels that a grade assigned is inaccurate, this should be discussed with the faculty member. If an error is detected the faculty member shall submit a change of grade memorandum.
If no agreement is reached and the student feels that the grade was assigned unfairly, the student can submit a written appeal to the Assistant Dean of Students. This must be completed within 14 days after the beginning of the next semester.
The burden of proof falls on the student and the written appeal should state and support why the student believes the grade should be changed. The Assistant Dean will attempt to mediate a solution between the student and the faculty member. If the process is unsuccessful the Assistant Dean will work with the Associate Dean for Academic Affairs to appoint a grade review committee composed of two faculty members and two students to hear the case. The committee on hearing all the evidence shall make a recommendation to change the grade or to leave the grade unchanged. A change of grade that affects the student's eligibility to enroll must be made with the first week of classes of the semester in which the student wishes to continue attendance.
A transcript is a copy of the student's academic record. All official transcripts are embossed with the university seal. Official transcripts must be requested in writing from VCU in Richmond. See the VCUQatar Registrar for information about requesting an official transcript. Unofficial transcripts are available from the VCUQatar Registrar, your department chair or academic adviser.
Continuance in academic programs
Students registered for 12 or 18 credits during any semester are classified as full-time. Tuition and fees are charged at a flat rate. A student enrolled for more than 18 credits during any semester will be charged an overload tuition fee. This fee is charged on a per credit hour basis about the full-time course load are charged a per credit hour rate. The overload fee will not apply to students required to or advised to take an overload.
Course Request Form
(revise to include places to indicate: Semester, Add, Drop, Withdrawal, Audit, etc.)
Official Transcript Request
